How to Create Professional Invoices for Small Businesses with a Free Online Invoice Generator

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Hi business owner. Quick one! You want to be more professional this year, right?

Great! Let’s get into it.

Whether you’re a small or big business, professionalism is important. To maintain a credible and polished image for your brand, you should take your time to make sure that everything about it is organised, neat and efficient. This goes all the way down to even invoicing.

If you’re wondering whether your business needs invoicing, - you may be thinking ‘After all, I just started my business’ - the answer is yes.

Invoices serve as essential documents for recording your transactions, ensuring timely payments and facilitating smooth financial operations. Also don’t forget; that invoices are important documents for contesting chargeback fraud!

To simplify the process of invoicing, it is necessary to use a convenient solution like an invoice generator to create professional invoices effortlessly.

In this article, we will explore the benefits of using a free online invoice generator and provide a step-by-step guide to help you create standout invoices that impress clients and leave a lasting impression. Say goodbye to manual invoicing hassles!

Related: The Best Money Hacks for Small Businesses in 2024

What are the Benefits of Online Invoice Generators?

As a business owner, you need time to be able to ideate, strategise and grow your business. This means that you need to automate processes that can be automated. Thankfully, thanks to the right tools, invoicing is now one of those processes.

What are the benefits of using online invoice generators for creating invoices?

1. Online invoice generators automate the invoicing process, saving time compared to manual methods.

2. These tools minimise human errors by automatically calculating totals, taxes, and discounts.

3. Generating, sending, and managing invoices becomes streamlined and organised. This increases efficiency.

4. They often provide features for easy storage, retrieval, and tracking of invoices.

5. Professional invoices encourage prompt payments, improving cash flow for businesses.

6. Online invoice generators can be accessed from anywhere, making it convenient for distributed teams or remote work.

7. These tools accommodate growing businesses, allowing for the creation of an increasing number of invoices.

8. Online invoice generators eliminate the need for paper, printing, and postage expenses. They’re a great way to reduce business costs.

Related: 10 Ways to Manage your Finances as a Business Owner

Choosing the Right Free Online Invoice Generator

Selecting the perfect online invoice generator ensures that you do not waste more time on the process, and your customers are getting professional invoices.

What should you look out for when selecting an invoice generator?

1. Consider your invoicing volume, complexity, and specific requirements.

2. Look for software with a user-friendly interface for smooth navigation and ease of use.

3. Check if you can add your logo, and incorporate your brand identity.

4. Assess whether the software integrates with other tools you use, such as accounting software or payment gateways.

5. Consider whether the software can accommodate the growth of your business' invoicing needs in the future.

6. If you need the flexibility to create and manage invoices on the go, opt for an invoice generator with mobile accessibility.

Related: Best Small Business Software & eCommerce Tools for 2024

Information Needed for A Professional Invoice for A Small Business

One of the best things about generating invoices with an online invoice generator like Bumpa is that you only have to fill in your business information once. Every single time you generate an invoice, (which with the Bumpa software, you can do by tapping just one button, but more on that in a bit) it’ll carry all the information needed from your business, while the only thing that changes will be the information of the specific customer.

So what kind of information does a professional invoice need?

1. Business logo and name.

2. Invoice number.

3. Issue date. In this case, it would be the day the order was created.

4. Billing address.

5. Shipping address.

6. Items, with quantity, rate and amount.

7. Discount given, if any, shipping fee and tax.

8. Total, amount paid and balance.

Always ensure your company information is up to date, as this should constantly be reflected on your invoice.

How to Create a Professional Invoice for Your Business with the Bumpa App

Bumpa has an invoice generator that generates invoices for your customers simply at the tap of a button. You can then share these invoices with your customers via multiple channels like email, WhatsApp, Telegram or anywhere you’d like. You can also download and save them for future use.

The Bumpa app makes it easy to generate and send invoices to your customers even while on the go - you can send invoices either on the web app or the mobile app.

How to Send an Invoice using the Bumpa App Invoice Generator

After an order has been added to your Bumpa app (this could be automatic if your customer places an order on your Bumpa website, or if you manually create an order on the app for a customer who has ordered through any other channel), take these simple steps to send an invoice.

1. In the orders menu, select the specific order you want to generate an invoice for.

2. At the bottom of the screen, click on the ‘Send Invoice’ button.

3. Select the medium you want to send the invoice to e.g., email, WhatsApp, etc.

4. Send.

And that’s pretty much it! You can also do other quick actions like sharing the order with the customer, which generates a link for them to fill in their information and make a payment. This is especially great if the customer doesn’t place the order on your website. Give it a try by downloading the Bumpa app and selling the easy way!

Conclusion

There are a lot of benefits to using free online invoice generators. Besides saving business costs, you also save a lot of time and increase accuracy by removing human errors. With the Bumpa app, generating professional invoices for your business is quick, convenient and smooth. Give it a try and start creating sleek and professional invoices that leave a lasting impression on your clients.

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